Simple Sharing Guide

Ready to share your research with the world? Great! Just click the option below that matches where you are in your publication cycle.

If your paper has already been published, then you should have signed a Copyright Transfer Agreement* (CTA). Your CTA will state exactly what you can (and cannot) do with:

  1. The manuscript you originally submitted to the journal — your preprint,
  2. The manuscript which contains the edits from the journal's peer-review process — your postprint,
  3. The publisher's final PDF — the Version of Record (VoR)

In nearly all circumstances, your CTA will transfer all copyrights on the postprint and VoR to your publisher. This means you have limited legal rights for what you can do with these versions of your paper. Please consult your CTA for your specific legal rights. You can also browse our list of Self-Archiving Policies for Major Journals.

1. Sharing your preprint (original manuscript)

In almost all cases, you can publicly share your preprint in MarXiv right away. This version can usually be licensed however you choose, so we recommend sharing your preprint under a CC-BY license so that it may be translated into other languages; only 3% of the global population is literate in English!

Visit https://marxiv.org and click the "Submit a paper" button to share your preprint on MarXiv. Please be sure to save your Word document as a PDF before uploading to MarXiv.

2. Sharing your postprint (accepted/edited manuscript)

If you do not have your postprint handy, your publisher typically retains this version in their Journal Submission System for 2-5 years after publication. You can find instructions on how to download your postprint from your publisher's particular system here.

If you have published your paper with Elsevier: the standard embargo period on your postprint does not apply to sharing in MarXiv, as MarXiv is treated as an established repository just like arXiv and RePEc. Postprints must be licensed using a CC-BY-NC-ND license (which prevents your work from being translated, among other restrictions).

If you have published your paper with any other publisher: usually, your publisher will restrict you from publicly sharing your postprint until after an arbitrary embargo period has passed. Your publisher will also typically force you to use a particular license on the postprint (or avoid a whole category of license options). Embargo periods typically range from 1-2 years, depending on your journal, publisher, and subject matter. Typically, STEM papers are subject to shorter embargo periods than social-science and humanities papers. Your CTA will state how long you have to wait to share your postprint in MarXiv. You can also browse our list of Self-Archiving Policies for Major Journals which will tell you how long you have to wait to share this version, and if there is a restriction on the license you can choose.

Visit https://marxiv.org and click the "Submit a paper" button to share your postprint on MarXiv. Please be sure to save your Word document as a PDF before uploading to MarXiv.

3. Sharing the Version of Record (VoR)

Normally, you cannot ever publicly share the VoR. Your publisher will retain sole copyright on this version.

* If you have not signed a copyright transfer agreement (which can happen for a number of reasons: if your paper is a work of the US or Canadian government; your university/employer has an Open Access policy that prohibits copyright transfers; you amended the standard publishing agreement; etc.) then you (the author) still retain full copyright on your work. Congratulations! This means you can share whichever version of your paper that you want, right now.

Here is one example paper where the authors did not sign a CTA (notice the fine print at the bottom of the first page simply states "Published by Elsevier Ltd." rather than "© 2019 Elsevier Ltd. All rights reserved." Publishers cannot reserve rights which remain with the authors.)

I would like to share an unpublished manuscript, or a manuscript that has not been accepted for publication yet

If your paper has not been accepted for publication yet, then you have the copyright as the author to share your manuscript in MarXiv. Congratulations! Just visit https://marxiv.org and click the "Submit a paper" button to get started.

Please be sure to save your Word document as a PDF before uploading to MarXiv.

I would like to share a paper which has been accepted for publication, where it will not be published Open Access

If your paper has already been accepted for publication, then you should have signed a Copyright Transfer Agreement (CTA) by now*. Your CTA will state exactly what you can (and cannot) do with:

  1. The manuscript you originally submitted to the journal — your preprint,
  2. The manuscript which contains the edits from the journal's peer-review process — your postprint,
  3. The publisher's final PDF — the Version of Record (VoR)

In nearly all circumstances, your CTA will transfer all copyrights on the postprint and VoR to your publisher. This means you have limited legal rights for what you can do with these versions of your paper. Please consult your CTA for your specific legal rights. You can also browse our list of Self-Archiving Policies for Major Journals.

1. Sharing your preprint (original manuscript)

In almost all cases, you can publicly share your preprint in MarXiv right away. This version can usually be licensed however you choose, so we recommend sharing your preprint under a CC-BY license so that it may be translated into other languages; only 3% of the global population is literate in English!

Visit https://marxiv.org and click the "Submit a paper" button to share your preprint on MarXiv. Please be sure to save your Word document as a PDF before uploading to MarXiv.

2. Sharing your postprint (accepted/edited manuscript)

If you have published your paper with Elsevier: the standard embargo period on your postprint does not apply to sharing in MarXiv, as MarXiv is treated as an established repository just like arXiv and RePEc. Postprints must be licensed using a CC-BY-NC-ND license (which prevents your work from being translated, among other restrictions).

If you have published your paper with any other publisher: usually, your publisher will restrict you from publicly sharing your postprint until after an arbitrary embargo period has passed. Your publisher will also typically force you to use a particular license on the postprint (or avoid a whole category of license options). Embargo periods typically range from 1-2 years, depending on your journal, publisher, and subject matter. Typically, STEM papers are subject to shorter embargo periods than social-science and humanities papers. Your CTA will state how long you have to wait to share your postprint in MarXiv. You can also browse our list of Self-Archiving Policies for Major Journals which will tell you how long you have to wait to share this version, and if there is a restriction on the license you can choose.

If you do not have your postprint handy, your publisher typically retains this version in their Journal Submission System for 2-5 years after publication. You can find instructions on how to download your postprint from your publisher's particular system here.

Visit https://marxiv.org and click the "Submit a paper" button to share your postprint on MarXiv. Please be sure to save your Word document as a PDF before uploading to MarXiv.

3. Sharing the Version of Record (VoR)

Normally, you cannot ever publicly share the VoR. Your publisher will retain sole copyright on this version.

* If you have not signed a copyright transfer agreement (which can happen for a number of reasons: if your paper is a work of the US or Canadian government; your university/employer has an Open Access policy that prohibits copyright transfers; you amended the standard publishing agreement; etc.) then you (the author) still retain full copyright on your work. Congratulations! This means you can share whichever version of your paper that you want, right now.

Here is one example paper where the authors did not sign a CTA (notice the fine print at the bottom of the first page simply states "Published by Elsevier Ltd." rather than "© 2019 Elsevier Ltd. All rights reserved." Publishers cannot reserve rights which remain with the authors.)

I would like to share an Open Access publication or other manuscript where I retain full copyright

If your paper has already been published under a Creative Commons license, or similar, you have the copyright to share it in MarXiv. Congratulations! Just visit https://marxiv.org and click the "Submit a paper" button to get started.

Please be sure to save your Word document as a PDF before uploading to MarXiv.

If you have more questions which are not addressed here

Read our full Submission Guidelines.